Free recruiting templates & checklists

In the Kooku library, you can download white papers, checklists and Excel templates free of charge - from active sourcing cover letters to KPI dashboards. All templates are based on experience from over 200 customer projects and 1,200+ successful placements since 2014. The templates are specially tailored to the German recruiting market and can be used immediately - without registration or hidden costs.

Yes. Download our scorecard (PDF & Excel) and compare skills, cultural fit and soft skills in a structured way - including a sample assessment. Structured interviews with scorecards demonstrably increase objectivity in the selection process and reduce mismatches. Kooku has been using this methodology in all client projects since 2014 - the scorecard template is based on the same evaluation criteria that we have used to successfully fill over 1,200 positions.

Our template visualizes all touchpoints from first contact to onboarding. Simply fill it out, identify friction losses and improve the candidate experience. According to industry studies, up to 60% of candidates in Germany drop out of the application process if communication is too slow or lacks transparency. A well-maintained candidate journey map helps to systematically reduce these drop-offs. The template is based on Kooku processes from over 200 customer projects since 2014.

With the Excel sheet, you know how many applicants are needed per funnel stage, set KPI targets and keep an eye on your recruiting budget. Data-driven recruiting starts with clear planning - optimization is impossible without measurable goals. The template contains the same KPIs that Kooku tracks in all customer projects: time-to-hire, cost-per-hire, response rate and offer acceptance rate. Based on benchmarks from over 150 customer projects since 2014.

The hiring manager briefing checklist covers all phases: Job analysis and requirements profile, channel selection (job boards, active sourcing, social media), interview process with structured scorecards, feedback loops with clear SLAs and onboarding support. This means that no phase is overlooked and the entire process remains measurable. The checklist is based on Kooku processes, which we have used to successfully fill over 1,200 positions in Germany since 2014.

Yes. Our dashboard shows time-to-hire, cost-per-hire, offer acceptance and candidate engagement - ideal for data-driven management of your recruiting. The template contains the same key figures that Kooku tracks weekly in all client projects. Benchmarks from over 150 client projects since 2014 help you to categorize your own values: Kooku projects achieve an average time-to-hire of 28 days and a response rate of 60%.

In our Active Sourcing Bible, you will find tried and tested cover letter templates with an average response rate of 60%, based on over 150 customer projects since 2014. The templates contain tips on personalization on LinkedIn and Xing, optimal sending time and message market fit. According to industry studies, around 80% of skilled workers in Germany are not actively looking for a job - the quality of the initial approach determines whether passive candidates respond or not.

Yes. This allows you to guide new colleagues through their first 90 days in a structured way and boost retention and commitment. Good onboarding is crucial for long-term employee retention - Kooku achieves an average retention rate of 89% after 12 months, based on experience from over 10 years of recruiting. The checklist covers all relevant phases: Preboarding, first day at work, first week, first month and end of probationary period.

Yes. On our template page you will find a 14-point checklist for the EU AI Act in recruiting, including a RACI matrix. The EU AI Act classifies recruiting tools as "high-risk" - strict requirements for transparency, bias control and human oversight will apply from 2025/26. The PDF shows step by step how companies in Germany can check their AI tools and make them compliant by the deadline - completely free to download. Kooku uses AI specifically in recruiting and combines technological innovation with human expertise, based on over 10 years of experience.